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Registration Information

Registration will open in May.

Registration fees are in USD and are tax-exempt.

Registration fees include access to all sessions, exhibit hall, Congress materials, coffee break, Welcome Reception and Congress session recordings for 12 months following the completion of the Congress.

Congress Registration Fees

Early Bird Registration
July 25, 2025		 Standard Registration
October 15, 2025 		Late Registration
As of October 16, 2025
Society Member – Delegate1 $500 $600 $700
Non-Member – Delegate $700 $800 $900
Student, Trainee2 $300 $350 $400
Industry $1,000 $1,100 $1,200

1Members of the following societies can register at this rate: CTRMS, The Japan Society for Transplantation
2Students and Trainees are required to submit a letter from their supervisor on their institution’s letterhead written in English and signed by their supervisor or division or department head. The document must be uploaded online after processing the online registration. On the 'Dashboard' click on the module “Trainee/Student Validation”, upload the file and save.

CTRMS MEMBERSHIP ENROLLMENT PROCESS

Application for Membership

The membership application is an online form that you will fill in guide you step by step. Fields marked by an asterix (*) are mandatory.

Once your application has been submitted, the review process will take about 4 to 6 weeks. If your application is accepted, you will be notified by email. Please do not send payment for your dues prior to being accepted as a member.

Become a member of CTRMS

Membership Fees

Full Member

$75 USD/1 year
$130 USD/2 years

Trainee

$35 USD/1 year
$60 USD/2 years

Allied Health/Technical

$50 USD/1 year
$80 USD/2 years

Full Member
Emerging Economy

$50 USD/1 year
$80 USD/2 years

Trainee
Emerging Economy

$30 USD/1 year
$50 USD/2 years

AHP
Emerging Economy

$40 USD/1 year
$60 USD/2 years

Social Events

Social Event Category Fee
Welcome Reception (October 23) included
Welcome Reception (October 23) – Guest ticket $50
Congress Networking Dinner (October 24) $100
Congress Networking Dinner (October 24) – Trainee $55

Registration Terms and Conditions

Please read these terms and conditions carefully. These terms and conditions may be subject to change without prior notice.

Registration to the CTRMS 2025 Congress is open to all medical practitioners, researchers and allied healthcare professionals operating in the field of transplantation and associated disciplines. Registration is vetted and ctrms reserves its rights to reject requests from individuals who do not match this criterion. For more information, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..

All participants are required to register online.

Benefits Included in Registration Fee

Registration fees include access to all sessions, exhibit hall, Congress materials, coffee breaks, lunches, the Welcome Reception and Congress session recordings for 12 months following the completion of the Congress.

Congress Policies

The Congress Policies are considered part of the Registration Terms & Conditions.

Payment / Outstanding Balance

Payment of registration fees can be made by credit card (Visa and MasterCard). Should you be unable to process your registration payment by credit card, please contact This email address is being protected from spambots. You need JavaScript enabled to view it. for assistance.

Registration fees must be paid in full in order to access the CTRMS 2025 Congress.

Cancellation & Refunds

To cancel your registration and receive a refund, a written request must be submitted to the Registration Coordinator at This email address is being protected from spambots. You need JavaScript enabled to view it. before September 1, 2025. Cancellation requests received on or before this date will be refunded less a processing fee of $ 75 for physicians and $ 35 for Trainees, AHP and participants. The refund will be processed after the Congress. There will be no refunds for cancellation notices/requests received after September 1, 2025. No refunds apply for no-shows.

Modifications
All modifications must be submitted to the Registration Coordinator at This email address is being protected from spambots. You need JavaScript enabled to view it.. An administration fee of $25 USD will apply for requests received after September 1, 2025. Modifications can be made free of charge prior to this date.
Substitution
All substitution requests must be submitted to the Registration Coordinator at This email address is being protected from spambots. You need JavaScript enabled to view it.. For replacement of a delegate under individual registration, written permission via email from the original registrant is required, along with contact details of the substitute delegate. The substitute delegate needs to create a user account and register for the Congress but must not pay, since the payment will be transferred from the original delegate. An administration fee of $35 USD will apply, and must be paid by the substitute delegate.
Insurance and Liability

In the case of Government intervention or regulation, military activity, strikes or any other circumstances that make it impossible or inadvisable for the CTRMS 2025 Congress to take place at the time and place provided, the delegate shall waive any claim for damages or compensation except the amount paid for registration after deduction of administrative expenses incurred in connection with the CTRMS 2025 Congress and there shall be no further liability on the part of either party. All delegates are encouraged to obtain adequate coverage for travel, health and accidental insurance before they depart from their respective countries. The organizers, their suppliers or agents will not be held liable for any personal injuries, or loss of, or damage to, private property belonging to CTRMS 2025 Congress delegates.

The CTRMS 2025 Congress Organizing Committee reserves the right to amend, delete and add to the terms and conditions at any time without prior notice.

Delegate Badge / Security
For security reasons, all delegates will be issued a badge onsite that is required to be worn at all times during the Congress and at any organized functions. Badge swapping is strictly prohibited. In the event of a lost or a forgotten badge, an administrative fee of $25 USD will be charged for the reprint of the badge after verification of identification (passport, driver’s license or other recognized identification paper).
Registration Materials
Materials will not be mailed prior to the Congress. Please bring a photo ID in order to collect the Congress materials on-site at the registration desk at the Congress venue.
Travel and Transportation

All delegates are responsible for arranging their own travel and transportation. Click here for accommodation details.

Videos and Photos for Use by CTRMS
CTRMS 2025 Congress attendance implies your consent to be photographed, filmed and/or otherwise recorded for use on the Congress and the CTRMS section website, TTS website, official social media or news publications. Please note that no session presentations will be published without prior consent of the Joint Congress or the authors.
Visa Information

An official Letter of Invitation to assist you in obtaining a visa and authorization to attend the Congress will be issued ONLY after you have registered and paid the registration fees in full.

After you have paid your registration through our conference manager website, you can contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..

Congress Policies

We strongly advocate and will enforce the policies as outlined below, and request all attendees to respect these policies as part of the contractual commitment that they made at the time of registration.

Policy on Respectful Dialogue

The CTRMS 2025 Congress welcomes a wide diversity of doctors, researchers, scientists, nurses, trainees, and students. Participants are expected to keep criticism constructive, and avoid personal attacks during the live Q&A sessions, in online discussion boards, virtual meeting rooms and in social media. Debate of ideas is encouraged, allowing delegates to enjoy a lively and stimulating congress.

Policy on Social Media Use and Congress Web App

We encourage the use of social media (LinkedIn, Twitter, Facebook, and Instagram) and the congress web app before, during, and after the congress in order to share information and to network with others. However, we ask all congress participants to adhere to the following guidelines:

  • Whenever possible, use the hashtag #CTRMS2025 to discuss the congress.
  • Communicate with respect and consideration for others, keeping criticism constructive.
  • Blog, post or tweet about what you are hearing and learning, but refrain from sharing information when the speaker explicitly requests this. Talks are  shareable by default, but speakers can request that specific details or slides not be shared.
  • Provide feedback to the congress committees, we encourage participants to post and discuss topics of interest as well as ideas for future meetings.
  • Do not engage in rudeness or personal attacks.
Recording of Presentations is Strictly Prohibited

No individual or entity - including a presenting author - may electronically record or broadcast any portion of the CTRMS 2025 Congress (including their own presentation) without prior written consent of the Congress. Unauthorized recording (audio, video, still photography, etc.) of presentations during virtual sessions, e-posters, on-demand library, etc., without the express written consent of the Congress and individual authors is strictly prohibited. The CTRMS 2025 Congress reserves the rights to any approved audio and video production of presentations.

Photo Policy

Photographing formal presentations, posters, or displays without permission of the presenter is forbidden.